If your inspection records live in spreadsheets and filing cabinets, you already know the pain
Assets tracked in a spreadsheet that gets updated when someone remembers. Certificates stored across filing cabinets, email chains and shared drives. It works right up until it doesn't, and it tends to stop working at the least convenient moment.
Nobody's certain what's overdue
Which assets are still in date, and which have lapsed? In most operations, nobody knows for certain until an auditor asks. By that point it has become a finding rather than a simple fix.
Certificates go missing
Inspection and calibration certificates go missing exactly when you need to produce them, and rebuilding the paper trail takes hours of phone calls and emails that should have taken seconds.
Defects get forgotten
A fault is spotted on site, mentioned in passing to whoever is nearby, and then forgotten. It resurfaces later as a breakdown, lost production time, or an incident.
WHAT AIMS IS
A web-based asset inspection and maintenance management platform
Every asset we manage for you is given a digital record and a QR tag. Every inspection, certificate and defect recorded against that asset is captured in one place, visible to your team the moment it happens.
There is nothing to install and no server to run. AIMS works in the browser on any phone, tablet or desktop, including in the hands of whoever is standing in front of the equipment.
AIMS is not software you buy. It is part of working with us.
Most asset systems provide you with a licence and a login, and leave the work to you. You tag the equipment, build the register, train your team and chase the due dates, indefinitely.
AIMS is different. We built it and we own it, and it is included as part of working with us. Our experienced team carries out the inspecting, testing and servicing, and AIMS is simply where you watch it happen, live, from any device.
Step 1
We tag and register your assets
Every item is given a QR tag and a full digital record as part of onboarding. You do not need to build the register or import spreadsheets. That is our work.
Step 2
We inspect, test and service
On the agreed schedule, with everything recorded in the system as we go. Structured checklists, pass and fail results, and mandatory comments on any failure.
Step 3
You watch it happen live
Statuses, certificates, defects and reports, from any device, from day one, with no data entry required from your team.
See AIMS running on your own equipment
Send through your asset list and our team will walk you through AIMS using your own equipment, rather than a demonstration account.
CORE FEATURES AND BENEFITS
See AIMS running on your own equipment
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A living asset register with QR tags
Every asset carries a QR tag. Scan it with a phone camera and the full asset record opens, including identity, manufacturer, model, serial number, capacity, current inspection status, next inspection due date and complete history.
- Find any asset in seconds by asset number, catalogue number or serial number, or simply scan the tag on the equipment.
- No more mystery equipment. Anyone standing in front of an asset can see its current status before they use it.
- Full specifications on record, including build dates, capacities, heights, locations and current status.
Benefit:
Audit-ready compliance records without lifting a finger. When the auditor asks, the answer is a search, not a scramble.
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Inspections and compliance, digitised
Our inspectors complete structured, checklist-based inspections in AIMS, tailored to each asset type, with pass and fail results, scores and mandatory comments on any failure. Results update the asset's status instantly.
- Live compliance status for every asset: Pass, Fail, or Not Available for Inspection, with the reason recorded.
- Next-inspection due dates tracked automatically, so nothing quietly lapses.
- Full inspection history with downloadable PDF reports for audits and client handovers.
- Works at remote sites with no signal. Inspections complete fully offline and sync automatically when coverage returns.
Benefit:
Audit-ready compliance records without lifting a finger. When the auditor asks, the answer is a search, not a scramble.
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Certificates and documents attached to the asset
Calibration certificates, parts documentation, photos and safety-essential documents are stored against each individual asset and viewable by your team at any time.
- Certificates on demand from any device, including at the asset itself via the QR tag.
- Safety documentation kept where the people using the equipment can actually find it.
Benefit:
The end of "can you resend that certificate?" emails.
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Defect reporting with a live discussion thread
Anyone on your team with access can raise a defect against an asset in under a minute, with photos, directly from a phone on site. Every defect then carries its own discussion thread, a live conversation between your people and our team with photo sharing, so questions are answered in the record rather than in scattered emails.
- Report from the field: scan the tag, describe the fault, attach a photo, submit.
- Track it to resolution: defects remain open and visible until we mark them complete, with the resolution recorded.
- Discuss it in-thread: priorities, clarifications and photos stay with the defect, and new activity is flagged with unread badges.
- A permanent audit trail of what was found, when, by whom, what was said and how it was resolved.
Benefit:
Faults reported the moment they are seen, resolved with full transparency, and never lost in someone's inbox.
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Renewal and expiry reporting
- Calibration and inspection renewal reports covering everything expiring in the next 3, 6 or 12 months, exportable to Excel, with overdue items flagged.
- Full asset export of your register for internal reporting and budgeting.
Benefit:
Plan and budget for renewals in advance, instead of reacting to expiries.
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Your data, and only your data
Access is account-based and scoped to your company, including your subsidiary companies if you have them. Your people see your assets and your defects, and nothing belonging to anyone else. Permissions control who on your team can search and who can report defects.
Benefit:
Share access confidently across your whole team, from HSE managers through to leading hands.
What AIMS replaces
| Feature | What it replaces | What you get |
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| Digital asset register and QR tags | Spreadsheets and stamped metal tags alone | Instant asset lookup at the point of use |
| Checklist inspections with history and PDFs | Paper inspection sheets and filing cabinets | Audit-ready records and live pass or fail status |
| Offline field inspections | Writing it up once you are back in signal | Remote-site work recorded with full rigour |
| Certificates on the asset record | Email attachments and shared drives | Certificates on demand, anywhere |
| Defect reporting and discussion threads | Phone calls, passing mentions and lost emails | Faults tracked from sighting to resolution |
| Renewal reporting | Last-minute preparation before an audit | Forward planning of testing and calibration |
| Company-scoped team accounts | One shared login, or no access at all | Your whole team, safely, with the right permissions |
Built for the industries we work with every day
At 1 Maintenance & Supply, we have been servicing mining, power generation, rural and industrial operations across Central Queensland since 1976. We built AIMS around how those sites genuinely operate, with remote locations, limited signal, equipment that moves between crews, and audits that arrive with little warning.
Mining
Mining torque tools, hydraulic tooling, jacking equipment, vehicle support stands and lifting equipment tracked across pits, workshops and stores, with inspection status visible before a tool leaves the tool store.
Power generation
Calibrated tooling, tension wrenches and compliance inspections recorded against shutdown schedules, with renewal reporting that allows you to plan around outage windows rather than react inside them.
Rural and agriculture
Equipment spread across properties and sheds, inspected onsite and recorded in a register you can open from anywhere on the property, with no signal required.
Industrial and civil
Elevated work platforms, ladders and platforms, hydraulic cylinders, hoses and pumps, all with live compliance status and certificates attached to the asset record.
Service areas
We work onsite across Central Queensland and regional and remote sites, including Biloela, Rockhampton, Gladstone, Moura, the Callide and Dawson valleys, Emerald and Blackwater.
FREQUENTLY ASKED QUESTIONS
AIMS frequently asked questions
Book your AIMS walkthrough
We will come back to you within one business day. No obligation, and no software to buy.
Stop managing assets the slow, outdated way
Ask our team for an AIMS walkthrough using your own asset list, rather than a demonstration account.
Send through the equipment you have on site and we will show you exactly how it would look inside AIMS, including the register, inspection status, certificates and renewal reporting. There is no obligation and no software to buy.
Contact details: